Agenda and decisions

Cabinet - Wednesday, 16th September, 2020 6.00 pm

Venue: Shield Room, Civic Centre, West Paddock, Leyland, PR25 1DH

Contact: Clare Gornall  Email: clare.gornall@southribble.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item. If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.

3.

Minutes of the Last Meeting pdf icon PDF 224 KB

Minutes of the last meeting held on Wednesday, 5 August 2020 attached to be signed as a correct record.

4.

Cabinet Forward Plan pdf icon PDF 292 KB

Cabinet Forward Plan covering the period 1 September 2020 – 31 August 2021 attached.

5.

Urgent Decisions Taken Due to COVID-19 Pandemic pdf icon PDF 142 KB

Report of the Assistant Director of Scrutiny and Democratic Services attached.

Decision:

Decision made (unanimously):

 

That Cabinet notes the report.

 

 

 

 

6.

Period 1 (April - June) Quarterly Performance Monitoring Report 2020/21 pdf icon PDF 593 KB

Report of the Interim Chief Executive attached.

Additional documents:

Decision:

Decision made (unanimously):

 

1.    That Cabinet accepts the recommendations of the Scrutiny Budget and Performance Panel made at its meeting on 14 September 2020.

2.    That Cabinet welcomes the report and thanks officers for their hard work during a challenging period. 

3.    That, following detailed consideration and comments, Cabinet notes the report.

 

 

 

 

 

7.

South Ribble Housing Strategy and Prevention of Homelessness and Rough Sleeping Strategy pdf icon PDF 335 KB

Report of the Director of Planning and Property attached.

 

 

Additional documents:

Decision:

Decision made (unanimously):

 

That Cabinet agrees:

 

1.    To note the consultation that has been undertaken on the two draft strategies, the comments and feedback received during the consultation period and the improvements made to each of the strategies based on the feedback received.

 

2.    To endorse the approval and adoption of the of each of the strategies to deliver the Council’s priorities for housing in South Ribble.

8.

South Ribble Extra Care Scheme pdf icon PDF 253 KB

Report of the Director of Planning and Property attached.

Additional documents:

Decision:

Decision made (unanimously):

 

1. That Cabinet approves the recommended site West Paddock for the development of an extra care scheme.

2. That Cabinet approves the procurement of a suitable consultant team to undertake a feasibility study and develop a business case into the scope and viability of an extra care team to be built on land at West Paddock, including for financial and legal advice where required.

3. That Cabinet approves a revenue budget figure of £50,000 to allow for the initial feasibility study, business case, financial and legal advice.

4. Cabinet requests that officers work with Homes England on the funding of an Extra Care Scheme in the South Ribble Borough.

5. To bring back to Cabinet a report detailing the initial feasibility study and business case to progress an extra care scheme.

 

 

 

9.

Worden Park Overflow Car Park pdf icon PDF 236 KB

Report of the Director of Neighbourhoods and Development attached.

Decision:

Decision made (unanimously):

 

That Cabinet agrees:

 

1.    That tender no.2 in Table 1 is accepted for the construction works at the overflow car park in Worden Park and the contract awarded to this bidder accordingly.

2.    That permission is granted to spend the budget of £120,000 in the capital programme for these works.

10.

McKenzie Arms Development pdf icon PDF 265 KB

Report of the Director of Planning and Property attached.

Decision:

Decision made (unanimously):

 

1.    Cabinet welcomes the decision taken by Planning Committee on 27 August 2020 to approve the application for the development of 15 new homes for affordable rent of the former McKenzie arms site.

2.    Cabinet approves an increase to the capital budget from £2.217m to £2.253m to deliver the scheme and agrees to commit Section 106 commuted sums funding to cover this additional £36k forecast cost.

3.    Cabinet requests that Officers undertake an open procurement route evaluated based on cost, quality and social value for the project which allows for the new affordable housing development achieving the Passivhaus standard which represents the very highest quality in terms of environmental outcomes.

 

4.    To bring back to Cabinet a further report to approve the contractor to deliver the McKenzie Arms project.

 

5.    Cabinet requests Officers to explore Homes England funding if a new round of funding becomes available.

 

6.    Cabinet notes the advice received in relation to the Right to Buy implications and agrees to resolve the issue of a potential overage claim through the purchase of indemnity insurance if required.

 

7.    Cabinet notes the outcome of the audit in to the original purchase of the McKenzie Arms site.

 

11.

Budget Monitoring 2020-21 - Quarter 1 pdf icon PDF 372 KB

Report of the Deputy Director of Finance (Section 151 Officer).

Additional documents:

Decision:

Decision made (unanimously):

 

1.    Cabinet notes and accepts the recommendations of the Scrutiny Budget and Performance Panel made at its meeting on 14 September 2020.

2.    Cabinet notes the contents of this report including the forecast £29,000 underspend in 2020/21.

3.    Cabinet approves the allocation of the £150,000 staffing savings target and the £37,000 residual shared services savings target against the £499,000 forecast staffing underspend.

4.    Cabinet approves the use of general reserves for one-off increases to the revenue budget in relation to the following items:

a)    Dial-a-ride £20,000

b)    IDOX Enterprise and Capability Review £26,000

c)    Extra Care preparatory work £50,000

5.    Cabinet approves the re-profiled budgets for the capital programme, which reflects forecasted underspend against the existing budgets, as detailed in Appendix C.

 

12.

Exclusion of Press and Public

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraphs 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

 

By Virtue of Paragraph 5: Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Condition:

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992.

 

 

Decision:

Decision made (Unanimously):

That the press and public be excluded from the meeting.

 

 

13.

Vehicle Procurement

Report of the Director of Neighbourhoods and Development attached.

Decision:

Decision made (unanimously):

 

That Cabinet agrees:

 

1.    To award the tender for vehicle specification 1 (1 No Open Back Electric Twin Split Lifts Refuse Collection Vehicle) to tenderer No.3

 

2.    To award the tender for vehicle specification 2 (1 No Open Back Trade Waste Lift Refuse Collection Vehicle) to tenderer No.6

 

3.    To award the tender for vehicle specification 3 ( 3 No Standard Twin Pack Triple Electric Split Lifts Refuse Collection Vehicle) to tenderer No.2

 

4.    To award the tender for vehicle specification 4 ( 2 No Compact Sweepers) to tenderer No.4

 

5.    To award the tender for (1 No Four Wheel Drive, Five Cylinder, Ride on Mower) to tenderer No.1

 

6.    To approve capital expenditure as detailed in paragraph 7 of the confidential report in compliance with financial regulations.

 

14.

Disposal of land at Four Oaks Road, Walton Summit

Report of the Director of Planning and Property attached.

Additional documents:

Decision:

Decision made (unanimously):

 

That Cabinet agrees the disposal of approximately 1.03 acres of land at Four Oaks Road, Walton Summit and delegates responsibility for agreeing the disposal process to the Director of Planning and Property in consultation with the Leader of the Council. 

 

 

 

15.

Financial support for SERCO due to Corona Virus crisis

Report of the Assistant Director for Projects and Development attached.

Additional documents:

Decision:

Decision made (unanimously):

 

That Cabinet approves the recommendations detailed at paragraphs 3, 4 5 and 6 of the confidential report.