| Place: | Shield Room, Civic Centre, West Paddock, Leyland, PR25 1DH |
| Present: | Councillor Mrs M R Smith (Leader of the Council) (Chairman), Councillors Mr P Mullineaux, (Deputy Leader and Neighbourhoods and Street Scene), Councillor P Hamman (Shared Services and Corporate Support), Mr C Hughes (Strategic Planning and Housing), Mr S M Robinson (Finance and Resources), Mr P J Smith (Regeneration, Leisure and Healthy Communities) |
| In attendance: | Chief Executive, (M Nuttall), and Democratic Services Manager (Martin O?Loughlin) |
| Public attendance: | 1 member of the public was present. |
| Other Members and Officers: | 15 other Council members and 2 officers were present. |
| Item | Description/Resolution | Status | Action | |
|---|---|---|---|---|
| OPEN ITEMS | ||||
| 20 |
Apologies for Absence No apologies were submitted. |
Noted | ||
| 21 |
Minutes of the Last Meeting Minutes attached RESOLVED: (Unanimous) That the minutes of the meeting held on Wednesday 9 September 2011, be signed as a correct record. |
Agreed | ||
| 22 |
Declarations of Interest Councillor Robinson declared a prejudicial interest in item 31 and left the meeting and took no part in the discussion. |
Noted | ||
| 23 |
Treasury Management - Mid Term Review 2011/2012 Report attached The Cabinet member for Finance and Resources introduced this item which reported investment activity to 13 September 2011. It advised that, on average, the Council had surplus cash balances of ?12.1m on which it received a return of 1.02% during the first five months of 2011/12. It further reported that, in response to the turbulence in the financial markets, the Council?s Treasury Advisor, Sector, had recommended restricting deposit periods to three months, for all institutions except the part nationalised banks. It confirmed compliance with the prudential indicators specified in the Treasury Strategy. The Cabinet member for Finance and Resources provided an update on the current situation with regard to the Icelandic Banks and in response to questions updated members on the investments that had matured since the report had been prepared. RESOLVED: (Unanimous): That the report be noted and the limit of three months on term deposits with institutions other than the nationalised banks be approved. |
Agreed | ||
| 24 |
Installation of Photovoltaic Technology to the Civic Centre Offices, West Paddock Report attached The Cabinet member for Finance and Resources introduced this report which aimed to gain approval for the installation of photovoltaic technology to generate green electricity and income for the council. The report informed members that Local authorities and public sector bodies continued to be tasked with making savings and reducing carbon emissions, as well as being committed to sustainable energy management and on that basis an appraisal of suitable renewable energy sources had been undertaken. This appraisal had concluded that there was a strong case for the introduction of solar photovoltaic technology, with the potential to achieve a reduction in electrical consumption, carbon emission levels, a return on investment, and a revenue income stream over the next 25 years. However concern was expressed that the possible reduced tariffs could make the scheme unviable and an assurance was given that if the tariffs were reduced further consideration of the viability of the scheme would be given before any commitment was made. In response to questions the Leader of the Council assured members that the energy efficiency of the Civic Centre was continually under review and referred to the recent work on the heating systems. RESOLVED: (Unanimous): 1. That a procurement process be commenced to install an array of photovoltaic equipment on the roof top of the Civic Centre in line with the details in the report. 2. That expenditure of ?111,000 be authorised, ?37,000 from this years capital programme and ?73,000 from the Asset Management reserve, to deliver the project. 3. That in the event that the tariff and financial return are reduced a further report be presented to re-consider the viability of the project. |
Agreed | ||
| 25 |
BAE SYSTEMS AND THE ENTERPRISE ZONE ? PREFERRED OPTIONS SITE ALLOCATIONS POLICY AND MAP AMENDMENTS. Appendix 2 attached Appendix 3 attached Report (101K/bytes) attached The Cabinet member for Strategic Planning & Housing introduced this report which brought to members? attention the proposal to create an Enterprise Zone on BAe Systems Sites at Warton and Samlesbury. With particular reference to Samlesbury the report indicated that it was intended to phase the development of the Enterprise Zone. The initial phase was to release some 16 hectares to the east of the main works on currently undeveloped land which was split between Ribble Valley and South Ribble. A second phase of some 37 hectares lying totally in South Ribble was proposed to extend into the former runway areas and to create an independent access from the A677 utilising the general location near to an existing gate. However, to allow for this phase the existing green belt boundary in this area would need to be rolled back. The report considered the green belt issue and concluded that the economic benefits of investment and jobs outweighed, in this particular location, the loss of green belt. However, for the Council to promote a change in green belt boundaries it was necessary to propose the alteration through the Site Allocations LDF. By chance the Council was currently consulting on the Preferred Options Site Allocations and it was proposed that a policy be included in that document and separately consulted upon. On this basis the Enterprise Zone proposal would be phased such that development could only be commenced on that part of the site when the Site Allocations had been adopted in the spring of 2013. RESOLVED: (Unanimous): 1. That the Lancashire Enterprise Partnership Enterprise Zone submission document be endorsed. 2. That the proposed policy wording for C4 - BAE Systems, Samlesbury and the Maps 1 and 2 as set out in Appendices 1, 2 and 3, of the report be approved for consultation |
Agreed | ||
| 26 |
Preliminary Draft Charging Schedule for the Community Infrastructure Levy (CIL) Report attached The Cabinet member for Strategic Planning & Housing introduced this item which reported that the three Central Lancashire Authorities had been working together to produce a Community Infrastructure Levy (CIL) charging schedule. The levy would be used as the mechanism for pooling contributions from a variety of new developments to contribute to future infrastructure needs. The Authorities had appointed consultants to assist with this work in particular to look at the viability issues which will inform a possible charging option. The report discussed the consultant?s findings and put forward a draft charging schedule for consultation. RESOLVED: (Unanimous): That the preliminary draft charging schedule set out in the report be approved for consultation. |
Agreed | ||
| 27 |
Procurement of Vehicles Report attached The Cabinet member for Neighbourhoods and Street Scene introduced this report which requested approval to incur capital expenditure and to accept the most economically advantageous tenders for the procurement of five vehicles. The Council?s 2011/2012 capital programme included the sum of ?125,000 for the replacement of 3 tipper vehicles and 2 low loader vehicles. Open tenders were invited in line with the Council?s Contract Procedure Rules via the Chest. A regional e-procurement portal that enabled tenders and quotations to be advertised, invited, received, completed and submitted electronically. To ensure best value bidders were requested to submit offers through The Procurement Partnership (TPP) discount structure. The TPP was a public sector procurement club which was free for members to join and generated substantial preferential support terms from vehicle manufacturers. RESOLVED: (Unanimous): 1. That authority be granted under section 3(3) of the Financial Regulations to incur capital expenditure of ?125,000 for the purchase of 3 tipper vehicles and 2 low loader vehicles. 2. That tender B in table 1 of the report and tender C in table 2 of the report be accepted |
Agreed | ||
| 28 |
Mayor and Deputy Mayor 2012/13 RESOLVED: (Unanimous): That Councillor Clark be confirmed as Mayor elect for 2012/13 and Councillor Mrs D Gardner be nominated as Deputy Mayor elect for 2012/13. |
Agreed | ||
| 29 |
Timetable of Meetings Report attached Timetable attached The Leader of the Council presented this report which proposed a timetable of meetings for 2012/13. It was pointed out that in respect of My Neighbourhoods; it was too early in the process to schedule these meetings but that they would be slotted into the timetable in due course following further consultation. RESOLVED: (Unanimous): That the timetable of meetings for 2012/13 as set out in the report be approved. |
Agreed | ||
| 30 |
The Cabinet's Forward Plan Forward Plan attached RESOLVED: (Unanimous): That the Forward Plan submitted under section 22 of the Local Government Act 2000 be approved. |
Agreed | ||
| 31 |
Exclusion of Press and Public RESOLVED: (Unanimous): That the press and public be excluded from the meeting during the consideration of the following item of business as it involves the discussion of information which is defined as exempt from publication under paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 as it was information relating to the financial affairs of the parties and in which the public interest in maintaining the exemption outweighed the public interest in disclosing it. |
Agreed | ||
| EXEMPT ITEMS | ||||
| 32 |
Worden Park Walled Garden Report attached Plan attached Councillor Robinson declared a prejudicial interest in this item and left the meeting and took no part in the discussion. The Leader of the Council introduced this report which outlined proposals to secure refurbishment of the Walled Garden in Worden Park, bringing it back into horticultural use and open to the public. RESOLVED: (Unanimous): That the Council enters into a lease of the walled Garden, Worden Park in accordance with the terms set out in the report. |
Agreed | ||
| 33 |
Joint Insurance Procurement Tender Report attached The Cabinet member for Finance and Resources introduced this item which reported on the proposal to undertake a joint procurement exercise in conjunction with Chorley Borough Council for the renewal of the current insurance covers in place at both Councils under existing Long Term Agreements (LTAs) that were due to expire on 31/12/2011. The report informed Cabinet that the joint exercise had now been undertaken and a detailed Tender Evaluation Report had been provided by the Councils? common insurance brokers Jardine Lloyd Thompson (JLT), contained a summary of the results of the exercise and made specific recommendations regarding the appointment of the Council?s insurance providers from 1/1/2012. RESOLVED: (Unanimous): 1. That Risk Management Partners (RMP), Zurich Municipal (ZM) and ACE European Group Limited be appointed to provide insurance cover for the respective classes of insurance noted in the report. 2. That the creation of new three year LTA?s with RMP, ZM and ACE with an option to extend for a further two year period be approved |
Agreed | ||