Agenda item

Changes to Council's Management Structure

Report of the Chief Executive attached.

Minutes:

Officers present at the meeting that were directly affected by the management restructure declared prejudicial interests in this item, and left the meeting during the consideration thereof.

 

The Chief Executive briefed members on the proposals for changes to the Council’s Management structure, including the proposed expansion of Shared Services with Chorley Council, outlining the drivers for change and the outcome of the consultation process.

 

Members had the opportunity to ask questions of the Chief Executive before the Leader, Councillor Peter Mullineaux, formally moved the recommendations, seconded by Councillor Colin Clark, Portfolio holder for Corporate Support and Assets that Members agree to:

1)           Implement the proposed new management structure shown in paragraph 7.3 of the report and amend the Councils Pay Policy 2017/18 to reflect the proposals in paragraph 8.2.

 

2)           Endorse the ambition to create a culture of continual improvement, growth and opportunity providing an environment where staff feel supported and proud to work.

 

3)           Work to develop a close working relationship with Chorley Council with the ultimate aim and joint ambition to develop full shared services serving two independent and sovereign councils.

 

4)           Approve the creation of the following Senior Shared Services Officer posts:

 

v  Deputy Chief Executive Officer (Resources and Transformation)

v  Director of Legal and Democratic Services

v  Assistant Director of Legal Services

v  Director of Finance and Assurance Services

v  Assistant Director of Finance and Assurance Services

v  Director of Policy, HR and Communications

 

5)           Designate the new post of Director of Finance and Assurance Services (Shared Services) as the Council’s Statutory Finance Officer, in accordance with s 151 of the Local Government Act 1972

 

6)           Designate the new post of the Director of Legal and Democratic Services (Shared Services) as the Council’s Statutory Monitoring officer, in accordance with s5 of the Local Government and Housing Act 1989.

 

7)           Delegate authority to the Chief Executive, in consultation with the Leader and members of the Shared Service Joint Committee, to finalise and agree a new shared service agreement.

 

8)           Confirm the requirement to retain a Head of Paid Service and Chief Executive for South Ribble Council.

 

9)           Approve the appointments process for shared posts set out in Appendix 1 the Shared Service Joint Committee Report. For Shared Chief Officers (Tier 2 and Statutory Officer posts) to agree to a Joint Member Panel drawn equally from both Councils (Leader, Deputy Leader and Leader of the Opposition).

 

10)        Delegate to the Chief Executive the authority to implement the Council’s approved Redundancy Policy in accordance with the guidelines within the policy.

 

11)         Permit substitute members to attend the Shared  Services  Joint Committee (one named substitute Member to be appointed, for each political group, at each Council) 

 

In moving the recommendations Councillor Mullineaux welcomed the report and proposed structure, which he felt not only gave the authority the financial savings needed going forward, but would also bring much needed stability to the Council after a difficult period for the authority. He noted that in developing the proposals there had been extensive consultation with staff and members and that Unison were supportive of the proposals. In seconding the proposal, Councillor Clark endorsed the Leader’s comments. 

 

Councillor Paul Foster proposed an amendment to the recommendations, seconded by Councillor David Howarth that:

 

“The decision is deferred to the next meeting of the Council in November, with the immediateestablishment of joint member working groups and learning sessions to consult on all the proposals in more detail, and in particular the issues raised this evening.”

In moving the amendment Councillor Foster supported the need for a restructure but expressed concern regarding the extent of the consultation with members, particularly the lack of a joint working across the parties to gain consensus. Issues included the need to fully understand the extent of future joint working with Chorley Council, the sharing of statutory chief officers, the proposed review of the Shared Service Agreement, the proposed joint appointment process for shared chief officer posts and the need for more financial information.

These concerns were endorsed by a number of other members who felt more time was needed to consider the proposals within the report and understand the full implications.

Members requested a recorded vote under rule 16.4 of the Council Procedure Rules.

 

The votes in favour of the amendment (21)

 

Councillors Ms Bell, Ms Blow, Donoghue, Evans, Forrest, Foster, Hancock, Higgins, Howarth, K Jones, Mrs S Jones, Martin, Miss Mawson, Patten, Titherington, C Tomlinson, Watkinson, Watts, Wharton, Woodcock, Wooldridge

 

The votes against the amendment (21)

 

Councillors Bird, Mrs Chisholm, Clark, Coulton, Hesketh, Hughes, Marsh, Mrs Mort, Mullineaux, Nelson, Mrs Noblet, Ogilvie, Rainsbury, Mrs M Smith, P Smith, Mrs Snape, Suthers, G Walton, Mrs K Walton, Mrs Woollard, Yates

 

The Mayor exercised his casting vote under rule 16. 2 of the Council Procedure Rules in favour of the amendment.

 

Resolved: that the decision is deferred to the next meeting of the Council in November, with the immediateestablishment of joint member working groups and learning sessions to consult on all the proposals in more detail, and in particular the issues raised this evening.