Report of the Director of Neighbourhoods and Development attached.
Decision:
Decision made (Unanimously)
That:
1. Cabinet endorses the utilisation of the PAGABO’s national framework for Professional services in Construction and Premises, as the preferred procurement route for developing the leisure element of the Leyland Campus as detailed in the report.
2. Cabinet approves delegated authority to the Director of Neighbourhoods and Development in consultation with the portfolio holders for Assets and Transformation and for Public Health, Leisure and Wellbeing to enter into a contract with Faithful+Gould to design, manage construction and deliver the leisure building element of the Leyland Campus project on the basis that the final proposal does not exceed £1.8m under the terms of a full RIBA scheme of works, as summarised in Appendix 1 of the report.
3. Cabinet notes that throughout the contract period with Faithful+Gould whenever a significant stage of the project is reached, a report will be brought to Cabinet for authorisation. A cabinet report will be brought to the next Cabinet meeting on 21 November 2018 detailing the significant stages in the project for approval.
4. Cabinet approves the general governance arrangements of the Campus programme, subject to the Cabinet Programme Board being cross party and renamed the Campus Programme Board and its role being to make recommendations to the Cabinet.
5. Cabinet approves the general governance arrangements of the Campus programme, subject to the Campus Programme Board being cross party and renamed the Campus Programme Board and its role being to make recommendations to the Cabinet.
6. Cabinet delegates authority to the Director of Neighbourhoods and development in consultation with the Leader of the Council and the Campus Programme Board to determine the terms of reference of the Campus Programme Board.
Minutes:
The Cabinet considered a report of the Director of Neighbourhoods and Development that requested delegated authority to enter into a contract with Faithful+Gould Limited via the PAGABO Framework to procure the services of a comprehensive design and development team to aid the progress of the Leyland Campus. The report also detailed the Governance arrangements of the Campus programme for information.
Members’ attention was drawn to previous Cabinet reports to help them in their deliberations.
The Cabinet’s previous report had been called in and following consideration by the Scrutiny Committee a number of recommendations had been made around the provision of relevant detail within the report particularly in relation to governance arrangements that included termination clauses for the Council, should they be required. The Cabinet were now satisfied and fully supported the amended recommendations in the report.
The Cabinet also considered the establishment of a cross party working group extremely important to the ongoing process so that all Members of the Council would buy-in to the project and help to promote its benefits to residents. It was also felt that the design of the Campus was a really good opportunity to put South Ribble on the map with a distinctive piece of architecture and asked if further consideration could be given to this approach.
It was widely acknowledged amongst Members that this was an exciting project for the health and wellbeing of the residents and would be a good investment for the Borough.
Decision made: (Unanimously)
That:
1. Cabinet endorses the utilisation of the PAGABO’s national framework for Professional services in Construction and Premises, as the preferred procurement route for developing the leisure element of the Leyland Campus as detailed in the report.
2. Cabinet approves delegated authority to the Director of Neighbourhoods and Development in consultation with the portfolio holders for Assets and Transformation and for Public Health, Leisure and Wellbeing to enter into a contract with Faithful+Gould to design, manage construction and deliver the leisure building element of the Leyland Campus project on the basis that the final proposal does not exceed £1.8m under the terms of a full RIBA scheme of works, as summarised in Appendix 1 of the report.
3. Cabinet notes that throughout the contract period with Faithful+Gould whenever a significant stage of the project is reached, a report will be brought to Cabinet for authorisation. A cabinet report will be brought to the next Cabinet meeting on 21 November 2018 detailing the significant stages in the project for approval.
4. Cabinet approves the general governance arrangements of the Campus programme, subject to the Cabinet Programme Board being cross party and renamed the Campus Programme Board and its role being to make recommendations to the Cabinet.
5. Cabinet delegates authority to the Director of Neighbourhoods and development in consultation with the Leader of the Council and the Campus Programme Board to determine the terms of reference of the Campus Programme Board.
Reason(s) for the Decision:
Development of campuses is a key element of the Health and Wellbeing priority within the approved Corporate Plan and Capital Strategy. The development of the first Health and Wellbeing Campus (H&WBC) Leyland where it connects to the Green Links programme has been presented and approved by Cabinet on the following dates:
· 6 December 2017 – Health, Leisure and Wellbeing Campuses
· 25 January 2018 – Financial Case for Health, Leisure and Wellbeing Campus Programme.
· 21 June 2018 – First Phase of Campus Programme where Cabinet gave authority to procure professional services via a single source, direct award framework.
The appointment of a development team for the leisure element of the Leyland Campus is essential to move the project forward. Without this the project and hence the whole programme would stall. The single source direct award via the PAGABO framework is the preferred route for the Council to secure the wide range of services required. This route does ensure compliance with Official Journal of European Union (OJEU) procurement process, secures best value and enables the Council to move forward with the project. This chosen route through PAGABO will also allow the Council to build in flexibility and adjust the resources required as the project evolves.
Health and Wellbeing Campus is integral to the Council’s service transformation agenda. Appointment of a design team to develop the master plan for the Leyland site, design the leisure centre and integrate it with works at Shruggs Wood, manage the procurement of a construction partner and supervise the execution of the works is a major step towards delivering the transformation agenda.
The procurement strategy is based around sound principles of early contractor engagement, designing in efficient construction and logistics together with reducing adverse impacts on adjacent residents and businesses.
Alternative Options Considered and Rejected:
This report defines the options considered for the appointment of a development team for the leisure element of the Leyland Campus, further options will be considered and reported as the project moves to construction stage.