Agenda and draft minutes

(Hybrid meeting), Scrutiny Committee - Tuesday, 12th January, 2021 6.00 pm

Venue: Accessible via MS TEAMS or YouTube

Contact: Charlotte Lynch  Email: charlotte.lynch@southibble.gov.uk

Items
No. Item

23.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor Jim Marsh.

24.

Declarations of Interest

Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item. If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.

Minutes:

There were none.

25.

Minutes of the Last Scrutiny Committee Meeting pdf icon PDF 319 KB

Held on Thursday, 22 October 2020, to be signed as a correct record.

Minutes:

An amendment to minute 19.3 was requested to include the Chamber of Commerce in the list of business organisations to be consulted on the Community Wealth Building Action Plan.

 

RESOLVED: (Unanimously)

 

That the minutes of the previous meeting of the Scrutiny Committee, held on Thursday, 22 October 2020, be approved as a correct record subject to the above amendment.

26.

Minutes of the Last Scrutiny Budget and Performance Panel pdf icon PDF 305 KB

Held on Monday, 9 November 2020, to be noted as a correct record.

Minutes:

RESOLVED: (Unanimously)

 

That the minutes of the previous Scrutiny Budget and Performance Panel meeting, held on Monday, 9 November 2020, be noted.

27.

Matters Arising from previous Scrutiny Committee Meetings pdf icon PDF 150 KB

Report attached.

Minutes:

The Committee received an update on progress made against matters arising from previous meetings.

 

Members queried why recommendations made in June 2019 had not yet been completed. Although it was acknowledged that many of these projects were ongoing, an update would be provided at the next meeting.

 

The update was noted and those actions implemented would be removed from the table.

28.

Climate Emergency Action Plan Consultation pdf icon PDF 90 KB

Consultation questions attached.

 

To access the public consultation please click here.

Minutes:

The Chair of the Climate Emergency Task Group (Councillor Keith Martin) and the Director of Communities (Jennifer Mullin) and the Environmental Health Officer (Neil Martin) gave a presentation on the public consultation on the Climate Change Action Plan and responded to members’ comments and queries.

Members were reminded that the Council had declared a climate emergency in May 2019 and that a member task group had been established to identify ways to reduce carbon emissions and the effects of climate change in South Ribble.

As a result of the work of the task group, a Climate Change Action Plan was being developed and a public consultation undertaken to identify priorities for the action plan in addition to measures already being taken up by residents and what climate change initiatives they would like to see the Council implement or promote.

In the interest of contributing to the development of the Climate Change Action Plan, members of the Scrutiny Committee queried the approach taken to the public consultation. In response, it was advised that the task group identified five key themes (transport, energy and the built environment, waste and water, consumption and offsetting) to base the consultation on.

 

This was also similar to consultations undertaken by other local authorities.

 

Members had also been encouraged to complete and promote the consultation to residents and the Scrutiny Committee supported this.

 

Members were pleased to note that there had been approximately 50 responses to the consultation, following an extension to the deadline due to the COVID-19 pandemic.

 

The consultation had been promoted to schools, community groups and the Council’s partnership network and had been publicised on the website and social media channels.

 

It was acknowledged that the COVID-19 pandemic and national lockdown had impacted responses to the consultation particularly around engagement with schools, which had been affected due to closures and home learning guidelines.

 

In response to a question around the evidence sources used to develop the Action Plan, officers advised that information such as the carbon footprint and emissions of the Council and wider borough had been assessed in addition to cost-benefit analysis of suggested measures, published studies and officer and member research.

 

Members were also interested in how the Action Plan would link with the Council’s wider Corporate Strategy and were informed that the Action Plan would contribute to the work of the Green Agenda project. Smaller-scale work such as encouraging tree-planting and banning single-use plastics would also link the Action Plan to the Corporate Strategy projects.

 

The progress of the project would be reported in the quarterly performance monitoring reports and members expressed their anticipation for the Scrutiny Budget and Performance Panel to receive these updates.

 

The influence of the Council on climate change was queried and it was acknowledged that although the Council has a regulatory impact, this is limited and that the educational influence is of greater significance.

 

However, it was acknowledged that the Council could influence greater climate change action through its own activity such as ensuring estates  ...  view the full minutes text for item 28.

29.

Worden Hall Progress Update pdf icon PDF 18 KB

Update attached.

Minutes:

The Cabinet Member for Finance, Property and Assets (Councillor Matthew Tomlinson) and the Assistant Director of Projects and Development (Neil Anderson) presented an update on the progress of the Worden Hall project to the Committee and responded to members’ comments and queries.

 

A slight delay in the progress of works due to the COVID-19 pandemic was acknowledged but the Cabinet Member remained ambitious that the project would be completed for summer 2022.

 

A Leyland-based project management and Quantity Surveying firm, Gosling Construction Services, had been appointed and on-site works were expected to begin in late March 2021.

 

Members queried the level of stakeholder engagement and requested further detail on who the stakeholders for the project were. In response, it was advised that communications were in place with occupiers of the craft units and the café at the park, the Scrutiny Committee and the wider public through the Council’s media channels. 

 

Assurances were provided in response to a member query that the project would keep to budget.

 

In response to a query regarding what progress could be expected by the next

meeting hopes that planning permission would have been approved were expressed and that the procurement for more detailed work would have advanced.

 

A written question was received from a member of the public, who queried the estimated value of the contract with Gosling Construction Services and the decision-maker for awarding this contract.

 

In response, the Cabinet Member explained that the value could not be disclosed as it related to a private business contract. The company had experience in similar projects to the Worden Hall works and had a positive reputation in addition to being a South Ribble-based business. 

 

The Committee thanked the Cabinet Member and the Assistant Director of Projects and Development for their attendance.

 

RESOLVED: (Unanimously)

 

That the Scrutiny Committee

 

1.    thanks the Cabinet Member for attending and his update on the Worden Hall Project;

2.    welcomes the progress being made on the project and ambition to have Worden Hall open for Leyland Festival in summer 2022; and

3.    looks forward to progress reports at future meetings.

 

30.

Scrutiny Matters

30a

Lancashire County Council Health Scrutiny Committee Update

Minutes:

The Chair, Councillor David Howarth, virtually attended two recent meetings of Lancashire County Council’s (LCC) Health Scrutiny Committee and provided members with an update.

 

The first meeting focused on the NHS Test and Trace service and mass testing scheme. Members were informed that LCC would be working with the military to roll out asymptomatic lateral testing to care and education facilities, the faith sector and large employers across the region.

 

It was reported that local tracing services had proven more effective at reaching residents and that the Pfizer-BioNTech vaccine had been found to be 95% effective, which was welcomed.

 

The second meeting was of a task-and-finish group established to review the forthcoming proposals from the Our Health Our Care programme on the future of Chorley and South Ribble A&E. The meeting was for the purpose of scoping the review and Councillor Howarth would provide further updates as the group’s work progressed.

 

30b

Meetings and training attended by Scrutiny Committee members

Minutes:

There had been no recent meetings or training attended by members of the Scrutiny Committee.

30c

Forward Plan pdf icon PDF 64 KB

Cabinet and Council Forward Plan attached.

Minutes:

The Cabinet Forward Plan was noted.

30d

Scrutiny Committee Forward Plan pdf icon PDF 102 KB

Scrutiny Committee Forward Plan attached.

Minutes:

Members reiterated their interest in reviewing housing association provisions in the borough.

 

It was acknowledged that the COVID-19 pandemic meant that providers would not be able to attend a meeting during the current restrictions, but this remained a priority for the Scrutiny Committee’s work programme going forwards.