Agenda and minutes

Scrutiny Budget and Performance Panel - Monday, 9th September, 2019 5.00 pm

Venue: Paddock Room, Civic Centre, West Paddock, Leyland, PR25 1DH

Contact: Charlotte Lynch  Email:

No. Item


Apologies for Absence


An apology for absence was received from Councillor Will Adams.


Declarations of Interest

Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item. If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.


There were none.


Corporate Plan Performance Report: Quarter 1 pdf icon PDF 147 KB

Report of the Interim Chief Executive attached.

Additional documents:


The Panel considered a report of the Interim Chief Executive which outlined the Council’s performance during Quarter 1.


The Leader of the Council, Councillor Paul Foster, advised that the report set out the performance against the delivery of the Corporate Plan projects and objectives that was approved in February 2019.


Overall, performance of projects was good, with 28 out of 34 (over 80%) on-track. This meant that the current timescales of these projects have been met or are within the agreed targets.


Key Performance Indicators and measures of the Corporate Plan were also performing well, with 14 succeeding and 22 marked as being on-track.


Members of the panel were informed that the Council’s performance data is monitored through a reporting system called ‘InPhase’. This enables scoping, delivery and evaluation of performance and has a functionality to produce a dashboard for reporting to the public. Members were keen to find out more about this and agreed that a site visit to Fylde Council, who are currently using this function, would be beneficial.


The three projects highlighted as ‘positives to note’ were Moss Side income generation, occupancy rates of the Council’s investment estate, and the Green Links scheme. These projects were identified as exceeding their anticipated targets.


Members expressed concerns regarding the percentage of calls to the Council abandoned before being answered, particularly as there had been an increase from the previous quarter. As of July 2019, this figure had decreased to 9% of calls and members were assured that extra resources were being provided to the service area to alleviate these issues.


Discussions around the number of complaints made to the Council focussed around the garden waste subscription scheme. Work was being undertaken to reduce financial burden on residents and the bin collection policy would be looked at as part of this.


Members acknowledged the difficulty in measuring progress in some areas, particularly homelessness. 65 out of 83 households were prevented from becoming homeless in Quarter 1 with this figure lower than the previous quarter. It was recognised that more in-depth information on homelessness prevention was needed as it involved the borough’s most vulnerable residents.



RESOLVED: (Unanimously)




1.    the Panel welcomes the new format and readability of the report.


2.    the Panel commends the progress made and steps being taken to bring the small number of actions and indicators back on track.


3.    the Panel looks forward to working on the Citizen Performance Portal in six months’ time and making a site visit to other councils using the system.


4.    the Panel asks that a report on bin replacement be provided to the next Scrutiny Panel meeting.


5.    future quarterly performance reports provide examples and case studies of learning from complaints.


6.    more in-depth information on homelessness, numbers in temporary accommodation and numbers in bed and breakfasts be provided to the next Panel meeting.


Budget Monitoring Report - Quarter 1 pdf icon PDF 139 KB

Report of the Interim Section 151 Officer attached.

Additional documents:


The Panel considered a report of the Interim Section 151 Officer which provided an update on the Council’s overall financial position at the end of Quarter 4 of the 2019-20 financial year.


Councillor Matthew Tomlinson, Cabinet Member for Finance, Property and Assets, informed the Panel that an underspend of £681,000 was forecasted for the end of the financial year.


The majority of this underspend had been caused by low expenditure on staffing and difficulties in recruiting were acknowledged due to uncompetitive salaries. A review into staff resources was underway and proactive steps were being taken to fill vacancies. Members welcomed this work and requested that progress be reported to the next meeting of the Panel.


Pooling arrangements for business rates were queried and members were informed that the current temporary arrangement of pooling 75% of business rate income would end and that a return to the previous arrangement was anticipated but not confirmed.



RESOLVED: (Unanimously)




1.    the Panel welcomes the report and level of detail included.


2.    the Panel looks forward to monitoring the budget going forward.


3.    the Panel welcomes the assurance that employee vacancies are being resolved and looks forward to being kept up-to-date on progress.