Agenda for Governance Committee on Tuesday, 26th November, 2019, 6.00 pm
Agenda and minutes
Venue: Wheel Room, Civic Centre, West Paddock, Leyland PR25 1DH
Contact: Darren Cranshaw Email: dcranshaw@southribble.gov.uk
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Apologies for absence Minutes: None. |
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Declarations of Interest Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item. If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.
Minutes: None. |
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Minutes of meeting Tuesday, 24 September 2019 of Governance Committee PDF 74 KB Minutes: That the minutes of the Governance Committee meeting held on Tuesday 24 September 2019 to be agreed as a correct signing for by Chair.
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Audit Plan Progress Report 2019/20 April - October 2019 PDF 143 KB Minutes: The Council’s Internal Auditor presented a report of the Interim Head of Shared Assurance providing a progress report on the Audit Plan for 2019/20 from 1 April to 31 October 2019.
RESOLVED
(Unanimously): 1. That the report be noted.
2.
Detailed information on the unplanned work and costs
involved would be provided to the Committee at the appropriate
time. 3. Future audit review reports with limited assurance be provided to the Committee.
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Audit Progress Report and Sector Update PDF 855 KB Report of the Council’s External Auditor, Grant Thornton attached. Minutes: Mark Heap from the Council’s External Auditor, Grant Thornton, presented the audit progress report and sector update.
It was reported that the
2018-2019 audit work was ongoing.
Reference was made to Grant Thornton’s review of fees in
light of the increased complexity of local government financial
transactions and financial reporting.
Discussion would take place with the Council’s Section 151
Officer including any proposed variations to the fees set by PSAA
Limited before communicating with the Governance
Committee. Following a Member query, the External Auditor would look into whether the Council took part in CIPFA – Chief Financial Officer confidence survey.
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Treasury Management Activity Mid-year review 2019/20 PDF 101 KB Additional documents:
Minutes: The Council’s Principal Financial Accountant presented a report of the Interim Section 151 Officer on the treasury management activity mid-year review for 2019/20 to the end of September 2019.
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Constitution - Contract Procedure Rules PDF 104 KB Additional documents:
Minutes: The Council’s Interim Monitoring Officer presented a report proposing amendments to the Council’s constitution concerning contract procedure rules. The proposed changes had been considered at a meeting of the Governance Task Group on 14 October 2019.
Following queries concerning the transparency of authorised signatories to enter into contracts, it was acknowledged that this could be strengthened as part of the Committee’s next review of the scheme of delegation. Reassurance was provided that relevant officers would be trained on the updated contract procedure rules. As part of preparing any contracts the Council enters into Brexit implications would be assessed by the Legal Services team. RESOLVED (Unanimously): That the amended contract procedure rules be agreed for submission to the next Full Council meeting for final approval.
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