Agenda and decisions

Cabinet - Wednesday, 13th November, 2019 6.00 pm

Venue: Shield Room, Civic Centre, West Paddock, Leyland, PR25 1DH

Contact: Dianne Scambler, Democratic and Member Services Team Leader  Email: dscambler@southribble.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Minutes of the Last Meeting pdf icon PDF 120 KB

Minutes of the Cabinet meeting held on 16 October 2019 attached to be signed as a correct record.

3.

Declarations of Interest

Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item. If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.

4.

Cabinet Forward Plan pdf icon PDF 148 KB

Cabinet Forward plan for the 12 month period 1 November 2019 to 31 October 2020 attached.

5.

Recommendations from Scrutiny Committee pdf icon PDF 29 KB

Recommendations from the Scrutiny Budget and Performance Panel being held on Monday 11 November 2019 attached.

6.

Quarter 2 Performance Monitoring Report pdf icon PDF 167 KB

Report of the Interim Chief Executive attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet notes that the performance summary outlined within Quarter 2, reflects the deliverables and priorities identified by the previous administration and Corporate Plan, approved February 2019.

2.    Cabinet note the update in progress on implementation of the approved Corporate Plan, September 2019.

3.    Cabinet note a correction to the report on Quarter 1, against the measure reported on a number of complaints. It was reported that 38 complaints were made, however this should have been 31.

4.    Cabinet agree an amendment to the following measures for future reporting based on trend and narrative rather than applying a RAG rating approach:

·         Number of complaints Resolved;

·         % of Complaints Upheld

 

7.

Holiday Hunger Scheme pdf icon PDF 92 KB

Director of Neighbourhoods and Development attached.

Decision:

Decision made (Unanimously):

1.    Cabinet notes the information contained within the report.

2.    Cabinet approves the expansion of the scheme to include further areas and the development of a Pantry project.

3.    Cabinet approves a Holiday Hunger budget of £60,000 over a four year period and authorises expenditure on this scheme up to the overall budget.

 

8.

Leyland Music Festival pdf icon PDF 79 KB

Report of the Director of Neighbourhoods and Development attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet notes the progress made in planning a Borough music event.

2.    Cabinet approves the delivery of a music event linked to Leyland Festival in June 2020, in partnership with Leyland Town Team.

3.    Cabinet approves a spend of £75,000 to secure performers and infrastructure, and to underwrite the overall cost of the event.

9.

Youth support programme pdf icon PDF 199 KB

Report of the Director of Neighbourhoods and Development attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet supports the implementation of a two year pilot costed programme of youth activities and initiatives as outlined in the report to effectively tackle crime and disorder.

2.    Cabinet supports the creation of a new two year fixed term post of Youth Support Officer to lead on the new programme. Post to be filled through a secondment process.

3.    Cabinet supports the development of a Youth programme done in partnership with Community Safety partners and the South Ribble Partnership to ensure sustainability and long-term measurable outcomes are achieved for individuals, groups and local communities within targeted areas of South Ribble.

4.    Cabinet authorises revenue expenditure on this scheme over a two year period up to the overall budget value of £120,000, in year one and a second revenue cost of £85,000, to be funded from the Sports Development reserve budget for the two years of the initial project.

10.

Approval of the Council Tax Support Scheme to be adopted for 2020/21 pdf icon PDF 170 KB

Report of the Director of Customer and Digital attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet notes the outcomes of the consultation.

2.    Cabinet recommends to Council the amendment of the scheme to reflect the removal of the minimum payment (£3.50 charge for passported claimants).

3.    Cabinet notes the further work undertaken in relation to the second homes and empty homes premium.

4.    Cabinet notes the budget implications.

11.

Review of Investment Property Strategy pdf icon PDF 81 KB

Report of the Assistant Director of Property and Housing attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet supports a review being undertaken of the Council’s commercial investment property portfolio which will assess the performance of assets, develop the asset management plan and inform strategy for acquisitions and disposals.

12.

Options Appraisal and Business Case for the McKenzie Arms, Bamber Bridge pdf icon PDF 123 KB

Report of the Assistant Director of Property and Housing attached.

Decision:

Decision made (Unanimously):

1.    Cabinet approves the development for 15 dwellings and proposed scheme mix for the site for the purposes of providing affordable housing.

2.    Cabinet approves to enhance the scheme to the Passivhaus standard.

3.    Cabinet agrees in principle to commit Section 106 and other funding to finance the scheme and recommends to Council that Section 106 and other funding should be committed to take this scheme forward.

4.    That Cabinet approves the proposal to be developed into a planning application.

13.

Budget Monitoring 2019/20 - Month 6 (Sept) pdf icon PDF 148 KB

Report of the Interim Section 151 Officer attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet notes the report.

14.

Procurement of Fuel Contract pdf icon PDF 72 KB

Report of the Director of Neighbourhoods and Development attached.

Decision:

Decision made (Unanimously):

1.    Cabinet approves the use of the Yorkshire Purchasing Organisation (YPO) framework to tender for the contract for supply of fuel to enable continued operation of the Council’s fleet of vehicles and those of our waste partner FCC Environmental.

2.    Cabinet grants delegated authority to the Director of Neighbourhoods and Development in consultation with the Cabinet Member (Environment) to award the contract for supply of fuel obtained through a framework agreement.

15.

Preston and South Ribble Flood Defence Scheme pdf icon PDF 566 KB

Report of the Director of Neighbourhoods and Development attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    Cabinet note the Preston and South Ribble Flood Management Scheme proposals and will provide on-going support, feedback and suggestions to help shape/inform the ongoing process.

2.    Cabinet agrees to work with the Environment Agency to deliver improvements as part of the Green Links programme along the River Ribble and Darwen which will include a range of works to pathways, woodlands and open spaces.

16.

Central Lancashire Memorandum of Understanding on Housing Provision and Distribution pdf icon PDF 106 KB

Report of the Director of Planning and Property attached.

Additional documents:

Decision:

Decision made (Unanimously):

1.    That following the end of the consultation period, Cabinet agree to forward the Memorandum of Understanding on Housing Provision and Distribution to Council appended to the report, together with a report on the outcome of the consultation for consideration.

17.

Exclusion of Press and Public

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 1: Information relating to any individual.

Condition:

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Decision:

Decision made (Unanimously):

1.    That the press and public be excluded from the meeting.

 

19.

Vehicle Procurement

Report of the Director of Neighbouhoods and Development attached.

Decision:

Decision made (Unanimously):

1.    Cabinet approves the recommendations in the confidential report.

20.

Review of Management Accountancy

Report of the Director of Policy and Governance attached.

Decision:

Decision made (Unanimously):

1.    Cabinet notes the consultation responses appended to the report.

2.    Cabinet notes the changes to the structure in line with the consultation responses, given that the original report was approved at full Council;

3.    Cabinet approves the final structure for the Shared Management Accountants team.

21.

Review of Financial Systems and Exchequer Services

Report of the Director of Policy and Governance attached.

Decision:

Decision made (Unanimously):

1.    Cabinet approves the final structure of the Financial Systems and Exchequer Services.