Agenda and decisions

Council - Wednesday, 21st July, 2021 6.00 pm

Venue: Shield Room, Civic Centre, West Paddock, Leyland, PR25 1DH

Contact: Democratic Services  Email: democraticservices@southribble.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

Members are requested to indicate at this stage in the proceedings any items on the agenda in which they intend to declare an interest. Members are reminded that if the interest is a Disclosable Pecuniary Interest (as defined in the Members’ Code of Conduct) they must leave the room for the whole of that item.

 

If the interest is not a Disclosable Pecuniary Interest, but is such that a member of the public could reasonably regard it as being so significant that it is likely that it would prejudice their judgment of the public interest (as explained in the Code of Conduct) then they may make representations, but then must leave the meeting for the remainder of the item.

3.

Minutes of meeting Wednesday, 19 May 2021 of Council pdf icon PDF 561 KB

Decision:

Approved.

4.

Mayors Announcements

5.

Changes to Committee Membership pdf icon PDF 167 KB

To receive and consider the report of the Director of Governance.

Decision:

1.         That the number of seats on the Licensing and Public Safety Committee be increased by one and that Councillor Paul Wharton-Hardman be appointed to the Committee for the remainder of the municipal year.

2.         The size and membership of the Local Plan Member Working Group be amended as outlined in the report.

6.

Request to establish an Independent Remuneration Panel pdf icon PDF 228 KB

To receive and consider the report of the Director of Governance.

Additional documents:

Decision:

1.         To formally appoint Peter Hyett, David Holmes, Jeremy Hartley and Charles Hadcock as members of the Independent Remuneration Panel.

2.         That the Panel be requested to review the current Members Allowances Scheme and make recommendations on any changes to the Scheme for Council approval.

7.

Cabinet

To receive and consider the report of the Cabinet meetings held on and 16 June and 14 July 2021.

Decision:

Noted.

8.

Revenue and Capital Budget Monitoring 20-21 Outturn pdf icon PDF 723 KB

To receive and consider the report of the Director of Finance.

Additional documents:

Decision:

1.         To note that Cabinet noted, reviewed and commented on the contents of the report.

2.         To approve the re-profiled budgets and use of S.106 funding for the capital programme, which reflects forecasted underspend against the existing budgets, as detailed in Appendix C – Capital Programme and in Appendix D – S.106 Summary of Usage of Receipts.

8a

Holiday and Food (HAF) Programme Grant 2021 pdf icon PDF 169 KB

To receive and consider the report of the Director of Communities.

Decision:

1.         Approve an increase to the Council’s revenue budget of £225,471.08 to deliver the 2021 HAF Programme.

2.         Agree that the above funding will be spent in accordance with Department for Education directives; targeting provision of enriching activities and healthy food to children who are in receipt of free school meals.

9.

Climate Emergency Strategy Review pdf icon PDF 270 KB

To receive and consider the report of the Director of Communities.

Additional documents:

Decision:

1.         To note the work undertaken by the cross-party Climate Emergency Task Group.

2.         To note the current carbon footprint of both the Council and the borough.

3.         To approve and adopt the revised Climate Emergency Strategy

10.

Climate Emergency Action Plan pdf icon PDF 215 KB

To receive and consider the report of the Director of Communities.

Additional documents:

Decision:

1.         That the draft Climate Emergency Action Plan is considered by members.

2.         To formally adopt the draft Climate Emergency Action. 

11.

Approval of Decarbonisation Plans for Civic Centre, Moss Side and Leisure Centres pdf icon PDF 329 KB

To receive and consider the report of the Director of Communities.

Additional documents:

Decision:

1.         To note and consider the decarbonisation plans.

2.         To approve the decarbonisation plans, allowing their submission as part of current and future grant applications for funding to assist in the carbon neutral goal.

3.         To consider future sources of funding and programming of works identified to achieve the net-carbon zero by 2030 target.

 

12.

Remediation of Contaminated land at Bent Lane pdf icon PDF 163 KB

To receive and consider the report of the Director of Customer and Digital.

Decision:

1.         To recognise the decision taken by Cabinet in June 2021 to develop a new Play area on Strawberry Valley Park (Bent Lane) and to carry out the necessary remediation of Contaminated land on the site so that the Play area can be built.

2.         To approve a budget uplift of £139,000 on an original budget of £61k   providing a total budget of £200,000 in line with the estimated cost of carrying out the decontamination work.

3.         To note that the Deputy Leader of the Council, Cabinet Member (Health and Wellbeing) in liaison with the Director of Customer and Digital  will approve the award the contract for the remediation of Strawberry Valley Park following the completion of the procurement process in line with the standing orders of the Council up to a value of £200k.

 

13.

Worden Hall pdf icon PDF 201 KB

To receive and consider the report of the Director of Commercial. 

Please note a confidential appendix will follow.

Decision:

1.         To note the progress on project and the delivery programme.

2.         To note the tendered costs as contained in the addendum to the report.

3.         To approve the following option to cover any cost increase on project:

Option 2 – Increase the overall project budget in line with the tender return as detailed recommendations 2 and 3 in the addendum to the report (agenda item 22);

4.         To note the decision for contract award of the main contractor will be made via Executive Member Decision in order to allow the project to progress in line with the delivery programme.

 

14.

Urgent Executive Decisions pdf icon PDF 334 KB

To receive and consider the report of the Director of Governance.

Decision:

1.         Noted.

2.         The Leader committed to writing to MHCLG about allowing remote meetings to be allowed in the future.

15.

Governance Committee

To receive and consider the report of the Governance Committee meeting held on 25 May 2021.

Decision:

Noted.

16.

Scrutiny Committee

To receive and consider the report of the Scrutiny Committee meeting held on 13 July 2021, Scrutiny Budget and Performance Panel meeting held on 14 June 2021 and associated Task Groups.

Decision:

Noted.

17.

Celebration of the Queen's Platinum Jubilee pdf icon PDF 153 KB

To receive and consider the report of the Deputy Chief Executive.

Please note there is a confidential appendix.

Decision:

1.         To note the proposals for the Queen’s Jubilee weekend.

2.         To agree to create a new budget provision of up to £208,000, funded by ticket sales, existing reserves and new resources to make the necessary bookings in advance.

3.         To agree the waiver of contract procedure rules for the event partner as set out in Appendix 1 in part two of the meeting (agenda item 23).

18.

South Ribble Extra Care Scheme – West Paddock pdf icon PDF 827 KB

To receive and consider the report of the Director of Commercial.

Please note there are two confidential appendices.

Additional documents:

Decision:

1.         To approve the progression of design option 3 outlined in this report.

2.         To note that £200k of the allocated £10 million budget will be drawn upon to deliver the next stage of the design (RIBA Stage 2 and 3) and contractor procurement process.

3.         To note the current estimated project cost to deliver the 72 unit scheme is £14.260 million.

4.         To acknowledge that the further design works set out in paragraph 4 are required to verify the projected project cost of £14,260 million, and that further updates on the costs will be brought back when the next stage of design work has been progressed.

5.         That the Chief Executive write to Lancashire County Council requesting the following information:

a)        If they are able to deliver the project in South Ribble and

b)        If not, how much are they willing to contribute towards the project to deliver the extra care.

21.

Exclusion of Press and Public

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

24.

South Ribble Extra Care Scheme – West Paddock (appendix to item 18)

To receive and consider the report of the Director of Commercial.

19.

Questions to the Leader of the Council

Decision:

Actions following questions to the Leader:

 

1.    That, as far as possible, the Council will endeavour to keep meetings outside the school summer holidays.

2.    That the Council cease charging Farington Parish Council with regards to bin collection with immediate effect

20.

Questions to Cabinet Members pdf icon PDF 101 KB

A public question has been received for Councillor Bill Evans, Cabinet Member (Planning, Business Support and Regeneration).  The question and response are enclosed.   

Decision:

Actions arising from questions to Cabinet Member (Finance, Property and Assets):

 

To arrange for the extension of the local community consultation on Moss Side Playground beyond 2 weeks to account for the school summer holiday period.

 

Actions arising from questions to the Cabinet Member (Planning, Business Support and Regeneration):

 

1.         That an update be provided to Councillor Turner regarding the Town Deal.

2.         That the Local Plan Working Group discuss the issues relating to the need to review of Planning Policy and Local Plan and the need for a draft Supplementary Planning Document, which is currently being developed.