Issue - meetings

Report of the Assistant Director of Projects and Development attached.

Decision Made (Unanimously):

1.    Cabinet approves the commissioning of a Stock Condition Survey of the Council’s estate using money approved as part of the Council’s revenue budget for 2020/21.

2.    Cabinet approves the commencing of an open tender process to appoint a suitable contractor to carry out the Stock Condition Survey of the Council’s estate.

The Cabinet Member for Finance, Property and Assets presented a report of the Assistant Director of Projects and Development bringing forward proposals to commission a stock condition survey of all council owned property assets.  It was reported that this would include a thorough survey of the fabric of the buildings and the condition of the mechanical and electrical services for the buildings.

The condition survey will support the Council’s wider asset management review, providing accurate and consistent property information to ensure effective implementation of the Council’s Asset Management Plan.  The survey will enable repairs and maintenance works to be identified, priced, prioritised and form the basis for the developing of a planned maintenance programme over a five-year life cycle period.

Decision made:  (Unanimously)

1.    Cabinet approves the commissioning of a Stock Condition Survey of the Council’s estate using money approved as part of the Council’s revenue budget for 2020/21.

2.    Cabinet approves the commencing of an open tender process to appoint a suitable contractor to carry out the Stock Condition Survey of the Council’s estate.

Reason(s) for decision:

To allow the Council to develop an investment plan to ensure sustainability of the estate and long-term compliance avoiding the reactive approach to repair and maintenance issues.

Alternative options considered and rejected:

The is the option of not carrying out a condition survey.  This has been rejected because of the need to understand the condition of the Council’s estate in terms of compliance and future priorities around investment.