Issue - meetings

Report of the Director of Neighbourhoods and Development attached.

Decision made (Unanimously):

1.    Cabinet approves the use of the Yorkshire Purchasing Organisation (YPO) framework to tender for the contract for supply of fuel to enable continued operation of the Council’s fleet of vehicles and those of our waste partner FCC Environmental.

2.    Cabinet grants delegated authority to the Director of Neighbourhoods and Development in consultation with the Cabinet Member (Environment) to award the contract for supply of fuel obtained through a framework agreement.

The Cabinet Member (Environment), Councillor Susan Jones, presented a report of the Director of Neighbourhoods and Development that sought approval of the use of Yorkshire Purchasing Organisation Framework for the tender of the contract for fuel oil procurement. The report also sought approval of delegated authority for awarding of the contract.

The Council purchases diesel fuel and gas oil for the operation of its fleet of vehicles, plant and equipment; in addition fuel is also supplied to our waste partner FCC Environmental to facilitate their contracts with both South Ribble and Chorley Councils. Fuel is supplied to FCC Environmental at cost plus and administration charge of 6%, realising an income of approximately £23k an annum.

Decision made (Unanimously):

1.    Cabinet approves the use of the Yorkshire Purchasing Organisation (YPO) framework to tender for the contract for supply of fuel to enable continued operation of the Council’s fleet of vehicles and those of our waste partner FCC Environmental.

2.    Cabinet grants delegated authority to the Director of Neighbourhoods and Development in consultation with the Cabinet Member (Environment) to award the contract for supply of fuel obtained through a framework agreement.

Reason(s) for the decision:

To enable the Council to procure fuel for the operation of its vehicles and plant and those of its waste partner FCC Environmental in an efficient and effective manner offering best value for money.

Alternative Options Considered and Rejected:

Previously the Council has a concluded a mini competition through the Chest procurement system, this can prove labour intensive and the prices realised are not as competitive as those realised via the Yorkshire Purchasing Organisation due to combined volumes purchased.