Issue - meetings

Report of the Director of Commercial attached.

Decision made

1.    To approve a 2-stage tender process.

2.    To approve the tendering of the scheme to appoint a contractor at RIBA stage 3.

3.    To approve the use of the Northwest Construction Hub Framework, with an evaluation weighting of 70% quality (includes 20% Social Value) and 30% cost as stipulated by the Northwest Construction Hub.

4.    To approve the use of the NEC4 Engineering and Construction form of contract to appoint a Contractor.

5.    To delegate the award of a contract for stage 1 and stage 2 to the Cabinet Member (Finance, Property and Assets).

The Cabinet Member (Finance, Property and Assets) presented a report of

the Director of Commercial providing an overview on the main contractor

procurement strategy for the ‘Extra Care Scheme’ at West Paddock.

In response to a query about the reference to locally created wealth as part of the Extra Care Scheme, clarification was provided that this could be a community café or hair salon owned and run on a co-operative basis.

Reassurance was provided that external funding already allocated would be used to fully fund the project, but only available once planning permission has been granted and procurement taken place.

Decision made

1.    To approve a 2-stage tender process.

2.    To approve the tendering of the scheme to appoint a contractor at RIBA stage 3.

3.    To approve the use of the Northwest Construction Hub Framework, with an evaluation weighting of 70% quality (includes 20% Social Value) and 30% cost as stipulated by the Northwest Construction Hub.

4.    To approve the use of the NEC4 Engineering and Construction form of contract to appoint a Contractor.

5.    To delegate the award of a contract for stage 1 and stage 2 to the Cabinet Member (Finance Property and Assets).

Reasons for decision

Following review of the various procurement options available and the current market conditions being experienced within the construction sector, this decision provides the project with assurance that the proposed procurement strategy will look to ensure that the project provides value for money, can be delivered on time and importantly within budget.

Alternative options considered and rejected

As part of developing the procurement strategy a number of procurement options available for this project were reviewed. 

The various procurement options available reflect fundamental differences in the allocation of risk and responsibility between the Employer, Contractor and Consultants. The procurement methods applicable to the circumstances of this project could broadly be classified under four headings:

·         Traditional

·         Design and Build

·         Management Contracting

·         Construction Management

The Pros and Cons of each procurement method were outlined in Table 1 of the report.