Issue - meetings

Insurance Policy Procurement

 

 

Meeting: 16/06/2021 - Cabinet (Item 13)

13 Insurance Policy Procurement pdf icon PDF 181 KB

Report of the Director of Governance and Monitoring Officer enclosed.

Decision:

Decision made

 

  1. That Cabinet agrees to the procurement being collaborative with Chorley Council.

 

  1. That Cabinet agrees to the use of the YPO Insurance Placement Dynamic Purchasing System 978.

 

  1. That Cabinet agrees the approach to be taken for Evaluation Criteria and Weightings.

 

 

Minutes:

The Cabinet Member (Finance, Property and Assets) presented a report of the Director of Governance and Monitoring Officer seeking approval to engage in joint procurement with Chorley Council to procure all insurance policies with the Council’s portfolio.

 

In response to a member query, the Chief Executive confirmed that the proposals were for each Council to tender separately but it was advantageous for both Councils to have the same provider.

 

Decision made

 

  1. That Cabinet agrees to the procurement being collaborative with Chorley Council.

 

  1. That Cabinet agrees to the use of the YPO Insurance Placement Dynamic Purchasing System 978.

 

  1. That Cabinet agrees the approach to be taken for Evaluation Criteria and Weightings.

 

Reasons for Decision

 

The procurement will be a separate tender for each council’s individual insurance portfolio however, running the tender process together will create efficiencies in the officer and broker time.

 

A Dynamic Purchasing System (DPS) agreement was used successfully last time the insurance policies were procured.

 

A YPO product was used recently in 2020 to tender for the Insurance Broker and Associated Services Contract, in doing so a working relationship with the YPO team has developed which will support delivery of the insurance procurement.

 

Subject to broker advice a similar approach to Evaluation Criteria and
Weightings will be considered.

 

Alternative options considered and rejected

 

The Audit and Risk service has not considered tendering for this procurement via the more traditional route of OJEU as this approach would lead to a longer timeframe to complete and additional officer resource to deliver a more complex tender, for the same or less competitive results.