|Date:||Tuesday 13 October 2015||Time:||6.00pm||Place:||Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH|
|Present:||Councillor Mrs Moon (South Ribble) (Chairman)
Councillors Bradley (Chorley BC) (Vice-chairman), Bennett (South Ribble BC), Bird (South Ribble BC), Cullens (Chorley BC) and Morwood (Chorley BC)
|In attendance:||Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chief Executive - Chorley BC), Andy Houlker (Senior Democratic Services Officer - South Ribble BC) and Mike Nuttall (Chief Executive - South Ribble BC)|
|Other Officers:||Councillors Forrest and Titherington
The Chairman welcomed Councillor Bird to the meeting as a new member of the joint committee. Councillor Bird had recently replaced Councillor Clark as one of South Ribble BC?s members of the committee. The committee expressed its gratitude to Councillor Clark for his time and contribution over the years to the shared services between Chorley and South Ribble councils.
Apologies for Absence
None, all members of the committee were present.
Declarations of Interest
There were no declarations of interest.
Minutes of the Last Meeting
The chairman clarified that in respect of min. no.8 the committee?s role related to the governance of existing shared services arrangements. A request for a report looking at shared services options would not be considered by this committee and so was not included on the agenda for this meeting.
Performance Management Report
Report (265K/bytes) attached
The Heads of Shared Assurance and Financial Services presented the progress made so far (end of August 2015) against the key service developments and performance indicators in the 2015/16 Business Improvement Plan (BIP) and set out the Partnership?s projected out-turn financial position to the end of this financial year.
In respect of the key projects 20 out of 23 had been completed or were on track with plans in place to address the remaining 3 which were scored as red or amber within the performance measurement categories. Only 6 performance measures out of the 29 were either red or amber with explanations for each detailed in the report.
Full statements on progress on key projects and performance targets as at the end of August 2015 had been attached as Appendices 1 and 2 to the report. There was a discussion around these and confidence the projects and targets would be back on track. In particular the question was again raised as to the relevance/irrelevance of the target that over/under-spend be within 1% of manageable/cash revenue budget. The question was a wider measure with accurate forecasting and this could be again reviewed as part of the BIP 2016/17.
The partnership was working well within its approved budget and as at the end of August was expected to achieve an under-spend by the end of the financial year in the sum of ?86,000 (essentially due to previously vacant posts in Shared Financial Services).
RESOLVED (unanimously) that the report be noted.
Audited Chorley and South Ribble Joint Committee Annual Return 2014/15
The Head of Shared Financial Services presented the report on the partnership?s audited
RESOLVED (unanimously): that
The committee considered its forward plan. Further to min. no.13 above, it was agreed that an item on the proposed scope of an internal audit inspection be added for the next meeting. It was noted that there was currently only one item identified for the meeting to be held on 14 March 2016, and it was agreed that the need for this meeting would be revisited at the next meeting of the joint committee in January.
Exclusion of Press and Public
Shared Assurance Services
Report (92K/bytes) attached
The committee received a report outlining proposals for the Shared Assurance Services.