|Date:||Monday 29 June 2015||Time:||6.00pm||Place:||Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH|
|Present:||Councillors Bennett (South Ribble BC), Bradley (Chorley BC), Cullens (Chorley BC), Mrs Moon (South Ribble) and Morwood (Chorley BC)|
|In attendance:||Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chief Executive - Chorley Borough Council), Andy Houlker (Senior Democratic Services Officer) and Mike Nuttall (Chief Executive - South Ribble Borough Council)|
Appointment of Chairman
RESOLVED (unanimously) that:
Councillor Mrs Moon took the chair.
Appointment of Vice-chairman
RESOLVED (unanimously) that:
Apologies for Absence
An apology for absence was submitted on behalf of Councillor Clark (South Ribble BC).
Declarations of Interest
There were no declarations of interest.
Minutes of the Last Meeting
Financial & Assurance Shared Services Annual Report 2014/15
Report (2M/bytes) attached
The Heads of Shared Assurance and Financial Services presented the annual report for their areas, providing the final out-turn position on the actions taken to deliver planned service improvements and performance targets specified in the 2014/15 Business Improvement Plan.
In 2014/15 there were 22 projects in the Business Improvement Plan. Of those 17 had been completed and five had either an amber or red status which were explained in the report and to members. Also highlighted were the main service level successes in both Shared Assurance Services and Shared Financial Services. Similarly there were 30 performance indicators of which 27 had either been met or exceeded. The outstanding three were again explained and understood by the committee.
The Heads of Shared Financial and Assurance Services both responded to comments and enquiries from the committee.
RESOLVED (unanimously) that the Financial and Assurance Shared Services Annual Report 2014/15 be noted.
Financial & Assurance Shared Services Annual Return 2014/15
Report (80K/bytes) attached
Appendix 1 (3M/bytes) attached
The Head of Shared Financial Services presented the report seeking approval from the committee for the chairman to sign the 2014/15 annual return for the shared services partnership which contained the 2014/15 accounting statements and Annual Governance Statement. The return was in the same format as last year.
RESOLVED (unanimously) that the 2014/15 Annual Return for the Financial and Assurance Shared Services Partnership containing the Accounting Statements for 2014/15 and the 2014/15 Annual Governance Statement be approved and signed off by the committee chairman.
Forward Plan attached
The committee considered its forward plan. Members noted the extra items identified mentioned during the discussion on the Annual Report (min. no 7 above) for October. There was a general discussion around the scope/options of joint working and it was agreed that a report be prepared and considered at the next meeting in October.
RESOLVED (unanimously) that the forward plan as circulated be noted with the addition of the items discussed above to be considered at the joint committee?s meeting in October 2015.