Meeting documents

Shared Services Joint Committee
Monday, 29th June, 2015

Place: Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH

 Present: Councillors Bennett (South Ribble BC), Bradley (Chorley BC), Cullens (Chorley BC), Mrs Moon (South Ribble) and Morwood (Chorley BC)
 In attendance: Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chief Executive - Chorley Borough Council), Andy Houlker (Senior Democratic Services Officer) and Mike Nuttall (Chief Executive - South Ribble Borough Council)
 Public attendance: 0
 Other Officers: 0

Item Description/Resolution Status Action
1 Appointment of Chairman

RESOLVED (unanimously) that:
Councillor Mrs Moon be appointed chairman for the municipal year 2015/16.

Councillor Mrs Moon took the chair.

2 Appointment of Vice-chairman

RESOLVED (unanimously) that:
Councillor Bradley be appointed vice-chairman for the municipal year 2015/16.

3 Apologies for Absence

An apology for absence was submitted on behalf of Councillor Clark (South Ribble BC).

4 Declarations of Interest

There were no declarations of interest.

5 Minutes of the Last Meeting
Minutes attached

RESOLVED (unanimously):
that the minutes of the meeting held on 26 January 2015 be approved as a correct record and signed by the chairman.

6 Financial & Assurance Shared Services Annual Report 2014/15
Report (2M/bytes) attached

The Heads of Shared Assurance and Financial Services presented the annual report for their areas, providing the final out-turn position on the actions taken to deliver planned service improvements and performance targets specified in the 2014/15 Business Improvement Plan.

In 2014/15 there were 22 projects in the Business Improvement Plan. Of those 17 had been completed and five had either an amber or red status which were explained in the report and to members. Also highlighted were the main service level successes in both Shared Assurance Services and Shared Financial Services. Similarly there were 30 performance indicators of which 27 had either been met or exceeded. The outstanding three were again explained and understood by the committee.

The Heads of Shared Financial and Assurance Services both responded to comments and enquiries from the committee.

RESOLVED (unanimously) that the Financial and Assurance Shared Services Annual Report 2014/15 be noted.

7 Financial & Assurance Shared Services Annual Return 2014/15
Report (80K/bytes) attached
Appendix 1 (3M/bytes) attached

The Head of Shared Financial Services presented the report seeking approval from the committee for the chairman to sign the 2014/15 annual return for the shared services partnership which contained the 2014/15 accounting statements and Annual Governance Statement. The return was in the same format as last year.


RESOLVED (unanimously) that the 2014/15 Annual Return for the Financial and Assurance Shared Services Partnership containing the Accounting Statements for 2014/15 and the 2014/15 Annual Governance Statement be approved and signed off by the committee chairman.

8 Forward Plan
Forward Plan attached

The committee considered its forward plan. Members noted the extra items identified mentioned during the discussion on the Annual Report (min. no 7 above) for October. There was a general discussion around the scope/options of joint working and it was agreed that a report be prepared and considered at the next meeting in October.

RESOLVED (unanimously) that the forward plan as circulated be noted with the addition of the items discussed above to be considered at the joint committee?s meeting in October 2015.


  Published on Monday 5 October 2015
The meeting finished at 6.39pm