Meeting of Shared Services Joint Committee on Monday, 26th January, 2015
Meeting documents
Shared Services Joint Committee
Monday, 26th January, 2015
Place: | Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH |
Present: | Councillor Hamman (SRBC) in the chair Councillors Clark (SRBC), Jarnell (CBC), Hamman (SRBC), Leadbetter (CBC) and Mullineaux as substitute for Councillor Robinson (SRBC) |
In attendance: | Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chief Executive - Chorley Borough Council), Andy Houlker (Senior Democratic Services Officer) and Mike Nuttall (Chief Executive - South Ribble Borough Council) |
Public attendance: | 0 |
Other Officers: | Councillor Forrest |
Item | Description/Resolution | Status | Action | |
---|---|---|---|---|
OPEN ITEMS | ||||
17 |
Apologies for Absence Apologies for absence were submitted on behalf of Councillors Bradley (CBC) and Robinson (SRBC). |
Noted | ||
18 |
Declarations of Interest There were no declarations of interest. |
Noted | ||
19 |
Minutes of the Last Meeting Minutes attached There was an enquiry relating to the Forward Plan (min. no.16 refers) and it was agreed that information would be circulated to individual members of the committee. RESOLVED (unanimously): |
Agreed | ||
20 |
Performance Management Report Report (258K/bytes) attached The Heads of Shared Assurance and Financial Services presented the progress made so far against the key service developments and performance indicators in the 2014/15 Business Improvement Plan (BIP) and set out the Partnership?s projected out-turn financial position to the end of this financial year. In respect of the partnership?s key projects 20 out of 22 had been completed or were on track with plans in place to address the remaining 2. There were also only 2 ?red? performance measures out of the 32 and explanations for each were detailed in the report. Full statements on progress on key projects and performance targets as at the end of December 2014 had been attached as Appendices 1 and 2 to the report. There was a discussion around these. As reported previously, the partnership continued to work well within its approved budget. It was currently expected to achieve an under-spend by the end of the financial year in the sum of ?52,000, an analysis of variations were shown in the report. In respect of Shared Assurance Services (SAS) 11 out of 12 key projects were green, completed or on track. The committee?s attention was drawn to the one red project which related to a review of the operation of the host authorities? Governance Committees in respect of revised CIPFA Guidance. This had been carried out and would feed into the Annual Governance Statement Action Plans 2015/16. Whilst delayed it was felt quite timely as it would now feed into the member training after the borough elections in May. Shared Financial Services (SFS) had 8 key projects, one of which was amber (a new e-budgeting module) in the financial management information system with an explanation detailed on page 2 of the report. Turning to performance targets (page 3 of the report), SFS had 1 ?red? and 1 ?amber? target detailed in the report. In respect of SAS, there was also 1 ?red? and 1 ?amber? target. These were discussed and the explanations given were accepted by the committee. UNANIMOUSLY RESOLVED: |
Agreed | ||
21 |
Business Improvement Plan & Budget 2015/16 Report (2M/bytes) attached The committee received the Business Improvement Plan & Budget 2015/16 which covered the partnership?s seventh complete financial year of operation. Over this period the partnership had continued to make savings and demonstrable service improvements had been achieved and challenging projects and targets had been set for next year. The committee?s attention was drawn to the key achievements in 2014/15 for both Shared Financial Services and Shared Assurance Services which were detailed on pages 5/6 of the report. The committee congratulated all staff involved for the continued savings and efficiencies and wondered if there were further opportunities. It was advised that this would be part of the presentation later in the meeting. RESOLVED (unanimously): that |
Agreed | ||
22 |
Audited Chorley and South Ribble Joint Committee Annual Return 2013/14 Report attached Appendix 1 attached The Head of Shared Financial Services presented the report on the partnership?s audited In addition, the committee was advised that from 1 April 2015 the partnership would no longer be required to have its accounts separately prepared and externally audited. Although it could choose to continue with a separate voluntary external audit. RESOLVED (unanimously): that |
Agreed | ||
23 |
Forward Plan Forward Plan attached The committee considered its forward plan. RESOLVED (unanimously): that |
Agreed | ||
24 |
Exclusion of Press and Public The press and public be excluded from the meeting during the consideration of the following item of business as it involves the discussion of information which is defined as exempt from publication under Paragraph 4 (Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority) of Part I of Schedule 12A of the Local Government Act 1972 and in which case the public interest in maintaining the exemption outweighs the public interest in disclosing it. |
Agreed | ||
EXEMPT ITEMS | ||||
25 |
Financial Management Information System Development and Payroll Function The Head of Shared Financial Services presented the committee with proposals for the Financial Management Information System Development and Payroll Function. RESOLVED (unanimously): |
Agreed |