|Place:||Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH|
|Present:||Councillor Mr C P Hamman (South Ribble BC) in the chair
Councillors Mr A Bradley (Chorley BC), Mr C J Clark (South Ribble BC), Mr P Leadbetter (Chorley BC) and Mr P J Smith (South Ribble BC) (as substitute for Councillor S M Robinson)
|In attendance:||Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chief Executive-Chorley BC) and Andy Houlker (Senior Democratic Services Officer-South Ribble BC)|
|Other Officers:||Councillor W Bennett (South Ribble BC) and an officer|
Apologies for Absence
Apologies for absence were submitted on behalf of Councillors Mr M Crow (Chorley BC), Mr S M Robinson (South Ribble BC) and Mike Nuttall (Chief Executive-South Ribble BC).
Declarations of Interest
There were no declarations of interest.
Minutes of the Last Meeting
Performance Management Report
PMR Report attached
PMR Appendix 1 attached
The committee received a report demonstrating progress to the end of August 2013 against the key service developments, performance indicators and budget in the Business Improvement Plan.
The partnership was working well within its approved budget and was as at August expected to achieve an underspend by the end of the financial year in the sum of ?18,000.
Turning to performance targets, SFS had four ?red? targets and SAS had two ?amber? targets which were detailed on page 4 of the report. These were discussed and the explanations given were accepted by the committee. The committee also agreed that the target relating to ?over/(underspends) within 1% of manageable/cash revenue budget? was not a true measure of performance and that this measure not be included in the next Business Improvement Plan (BIP).
Exit Management Plan (amended)
Exit Management Plan Report attached
Further to min. no.8, 13 June 2013, as requested the Exit Management Plan (EMP) was re-presented with additional information. In particular the committee discussed the outline Partnership Dissolution Plan appended to the report.
Financial & Assurance Shared Services Annual Return 2012/13
Annual Return (836K/bytes) attached
The external auditor?s (BDO LLP) certificate and opinion 2012/13 and the Issues Arising Report for the shared services had only recently been received and after the agenda had been published. It had therefore been circulated at the meeting.
The Issues Arising Report drew two items to the committee?s attention that had been identified during BDO LLP?s audit of the annual return for 2012/13. These related to the bank account and risk assessment. In respect of the bank account this referred to the entry in item 8 in section 1 of the annual return. The report was for information and clarification that the shared services arrangements were not overdrawn in actual cash terms. No action was required. The second matter regarding the risk assessment (considered as part of the Business Improvement Plan) advised the committee that whilst it had been agreed/approved, it had not been specifically resolved as ?adopted?. The committee should in future ensure the risk assessment was recorded as ?adopted? to avoid any criticism it had not complied with the Accounts and Audit Regulations 2011.
There was a general discussion on the points raised by the external auditor. The committee knew it was not overdrawn in actual cash terms but had had to complete item 8 of the standard annual return form. The committee agreed in future to amend the resolution of the risk assessment in line with the advice from the external auditor.
Forward Plan attached
The committee received its Forward Plan. Whilst referring to the item ?Business Improvement Plan & Budget 2014/15?, it was wondered if this only related to current arrangements or also potential wider matters as originally envisaged when the councils? created the shared services arrangements.