Meeting documents

Shared Services Joint Committee
Monday, 27th September, 2010

Place: Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH

 Present: Councillor Mr K Joyce (Chorley BC) in the chair

Councillors Mr C J Clark (South Ribble BC), Mr A Cullens (Chorley BC) and Mr S Robinson (South Ribble BC)
 In attendance: Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chorley BC), Andy Houlker (South Ribble BC) and Mike Nuttall (South Ribble BC)
 Public attendance: None
 Other Officers: None

Item Description/Resolution Status Action
11 Apologies for Absence

There were no apologies for absence.
12 Declarations of Interest

There were no declarations of interest.
13 Minutes of the Last Meeting
Minutes attached

That the minutes of the meeting held on 21 June be signed as a correct record.
14 Audited Statement of Accounts 2009/10
b) Covering Report attached
b) SOA document attached
a) Annual Governance Report (213K/bytes) attached

Further to min. no.14, 23 September 2009 the committee received the audited statement of accounts 2009/10 for the partnership and the external auditor?s annual governance report on the accounts. The committee noted that the external auditor (Audit Commission) was unable to attend and had submitted apologises.

There was a further general discussion on the requirement for the partnership?s accounts to be audited in addition to that of the accounts of both the two member councils. Although the independent audit of the partnership gave an assurance to members.

It was wondered if this might change in the future particularly bearing in mind the Audit Commission was to be disbanded in approximately two years. It was also hoped that in future the external auditor (whoever this might be) would conduct a more financial based audit rather than value for money and use of resources. .

The committee recognised the amount and high quality of work undertaken by those staff involved in producing the three sets of accounts and noted that the main audits of both councils had gone very well this year.

1) the contents of the Auditor?s Annual Governance Report be noted;
2) the committee approved the revised Statement of Accounts for 2009/10;
3) the committee authorised the Treasurer to sign the letter of management representation as set out in the Auditor?s Annual Governance Report; and
4) the committee?s appreciation be conveyed to those staff involved in the production of the accounts.
15 Forward Plan
Forward Plan attached

The committee received a copy of the Forward Plan.

That subject to the amendment of the year of the Business Planning item to be 2011/12, the committee's Forward Plan be noted.

  Published on Wednesday 6 October 2010
(The meeting finished at 3.44pm)