| Place: | Cross Room, Civic Centre, West Paddock, Leyland PR25 1DH |
| Present: | Councillor Mr C J Clark (South Ribble BC)(in the chair) Councillors Mr K Joyce (Chorley BC), Mr S M Robinson (South Ribble BC), Mr G Russell (Chorley BC) |
| In attendance: | Garry Barclay (Head of Shared Assurance Services), Susan Guinness (Head of Shared Financial Services), Gary Hall (Chorley BC), Andy Houlker (South Ribble BC) and Mike Nuttall (South Ribble BC) |
| Public attendance: | None |
| Other Officers: | None |
| Item | Description/Resolution | Status | Action | |
|---|---|---|---|---|
| OPEN ITEMS | ||||
| 30 |
Apologies for Absence There were no apologies for absence. |
Noted | ||
| 31 |
Declarations of Interest There were no declarations of interest. |
Noted | ||
| 32 |
Minutes of the Last Meeting Minutes attached Further to min. no.25 (Workforce Development Plan), it was confirmed that the staff away day had been postponed due to work demands and an updated programme was being finalised for the new financial year. RESOLVED: That the minutes of the meeting held on 18 January 2010 be signed as a correct record. |
Agreed | ||
| 33 |
Performance Management Report Report attached The committee received the fourth performance management report of the year, as at the end of February 2010 (covering the first 11 months of the financial year). It illustrated the progress made so far against the key service developments, performance indicators in the 2009/10 Business Improvement Plan (BIP). Overall the partnership was performing well with 20 of the 25 key projects for 2009/10 completed or on track with plans in place to put those remaining back on course. In respect of the BIP?s performance indicators only 4 of the 43 indicators were red. These related to: implementation of a common financial information system, risk management training, sustainable procurement and credit notes which had mitigating explanations in the presented report. It was again noted that the partnership continued to operate within its budget with an anticipated under spend of ?54,000 predominately due to vacancies against the approved establishment. It was appreciated that when a budget was set it was necessary to anticipate certain circumstances which might or might not change. There was a discussion whether the budget could be flexible to accommodate changes during the year and not appear as variances against the individual budget lines. It was explained that the figures presented were as approved in the BIP so they would be recognised with the original document. It was accepted that monies could have been vired between budget heads without affecting the overall figures. RESOLVED: That the committee notes the overall good progress on performance of the partnership for the fourth quarter of 2009/10. |
Agreed | ||
| 34 |
Assurance Strategy 2010-11 Report attached Appendix attached Further to min. no.18, 12 October 2010, the committee received the updated strategy. This now also included the Shared Assurance Team?s responsibility for emergency planning (at both councils) and new performance targets and key projects in the BIP 2010/11 (indicated red in the presented document). This strategy was also being considered by both partnership councils? Audit and Governance Committees. RESOLVED: That the Assurance Strategy 2010/11 be approved for implementation for Shared Assurance Services in 2010/11 and beyond. |
Agreed | ||
| 35 |
Forward Plan Forward Plan attached The committee received a copy of the Forward Plan. It was noted that this was the last meeting of 2009/10 with the committee chaired by South Ribble. The chairman thanked all those involved for their help and support during his term of office. The first item on the agenda for the next meeting (21 June 2010) would be the Appointment of Chairman who for 2010/11 would be a Chorley member. Whilst the Civic Centre, Leyland was confirmed as the venue for that meeting, the venue for subsequent meetings in 2010/11 would be confirmed at the June meeting. During the discussion it was felt reports on the following two topics could also be considered at the next meeting: - update on the project to implement of a common financial information system - update on the impact of the Partnership?s contribution to the Use of Resources assessment RESOLVED: 1. That the committee's Forward Plan be noted and amended in line with the discussion; and 2. That the committee?s next meeting be held at the Civic Centre, Leyland with the venue for the remaining meetings in 2010/11 being confirmed at that meeting. |
Agreed | ||