Meeting documents

An apology for absence was submitted on behalf of Councillor Mrs Mort.

There were no declarations of interest.

RESOLVED (unanimously) that:

1) the minutes of the meeting held on 30 January 2013 be approved as a correct record and signed by the chairman, and

2) updates on any matters arising from the meeting on 30 January 2013?be reported at the next meeting.

The chairman presented the report which had been prepared on the basis of the proposed amendments to the Constitution discussed by the Task Group earlier in the evening. The Task Group had been satisfied that comments raised in the course of the current review had been addressed in the proposed amendments.

The group recognised that the Executive Arrangements provisions were essentially taken from legislation and were therefore fairly lengthy and complex, and invited the Democratic Services Manager to try to simplify and streamline the text where possible.

RESOLVED (unanimously) that:
1) The provisions relating to Executive Arrangements be simplified and streamlined where possible;
2) The proposed changes to the Constitution identified in section 3 of the report, together with the outcome from the work requested in recommendation 1) above, be agreed for recommendation to Cabinet;
3) Cabinet be requested to recommend that Council adopt the proposed changes to the Constitution with effect from the first Council meeting of the new municipal year in 2013;
4) the Monitoring Officer, in consultation with the chairman of the Governance Committee, be authorised to update the Constitution to reflect the outcomes from Recommendations 3 above.

The committee agreed to a request from the chairman to move the next meeting from 23 April 2013 to 29 April 2013. The External Auditors and the Head of Shared Assurance Services had confirmed that they would be able to attend and present their reports on the new date.

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RESOLVED:

That the next meeting be held at 6.00pm on Monday 29 April 2013 in the Cross Room.