Meeting documents

Council
Wednesday, 24th May, 2017

Place: (First Business Meeting) Shield Room, Civic Centre, West Paddock, Leyland, PR25 1DH

 Present: Councillor Titherington (Mayor) (in the chair)

Councillors Ms Bell, Bennett, Bird, Mrs Chisholm, Clark, Coulton, Donoghue, Evans, Forrest, Foster, Mrs Mary Green, Michael Green, Hancock, Higgins, Hughes, K Jones, Mrs S Jones, Marsh, Martin, Mrs Moon, Mrs Mort, Mullineaux, Mrs B Nathan, M Nathan, Nelson, Mrs Noblet, Ogilvie, Patten, Rainsbury, Mrs M Smith, P Smith, Mrs Snape, Suthers, M Tomlinson, G Walton, Mrs K Walton, Watkinson, Watts, Wharton, Wooldridge and Yates
 In attendance: The Interim Chief Executive (Jean Hunter), the Legal Services Manager (David Whelan) and Senior Democratic Services Officer (Andy Houlker)
 Public attendance: 7
 Other Officers: 6

Item Description/Resolution Status Action
OPEN ITEMS
7 Apologies for Absence

Apologies for absence were submitted on behalf of Councillors Mrs Blow, Howarth, Miss Mawson, C Tomlinson, Woodcock and Mrs Woollard.


Noted   
8 Declarations of Interest

There were no declarations of interest.


Noted   
9 Minutes of the Last Meeting held on 29 March and 17 May 2017
(i) Minutes 29 March 2017 attached
(ii) Minutes 17 May 2017 (17K/bytes) attached

RESOLVED (unanimously): that
1. subject to the inclusion of Councillor Mrs Chisholm?s attendance and reference to ?City Deal 2? (min. no.101, page 86) replaced by ?Any new proposals? the minutes of the meeting on 29 March 2017 be approved as a correct record and signed by the Mayor; and
2. the minutes of the meeting held on 17 May 2017 be approved as a correct record and signed by the Mayor.
?


Agreed   
10 Mayor's Announcements

The Mayor provided an update on events recently attended and forthcoming engagements. At this point the Deputy Mayor took the opportunity to present the Mayor with his 12 years long service award.


Noted   
11 To receive the Names of the Members of the Cabinet appointed by the Executive Leader
Report (63K/bytes) attached

The Leader (Councillor Mullineaux) stated the membership of the Cabinet along with their responsibilities for 2017/18.

RESOLVED (unanimously): that the membership of Cabinet and responsibilities be noted.
?


Noted   
12 Report of the Governance Committee
Report attached
Review of C - Cabinet - App B1 attached
Review of C - Cabinet - App B2 attached
Review of C - Scrutiny - App B1 attached
Review of C - Scrutiny - App B2 attached
Review of C - Standards - App B attached

The Chairman of the Governance Committee (Councillor Ogilvie) presented the report of the Governance Committee held on 12 April 2017. The report was seconded.

RESOLVED (unanimously): that
1. the report of the Governance Committee held on 12 April 2017 be noted; and
2. the proposed terms of reference and procedure rules for the Cabinet, Scrutiny Committee and Standards Committee be confirmed and adopted.
?


Agreed   
13 Shared Service Joint Committee ? Review
Report attached
Appendix attached

The Leader presented the proposed new terms of reference of the joint committee to reflect an increased remit. Also to increase both councils? membership appointed in line with political proportionality. The report was seconded.

RESOLVED (unanimously): that
1. the amended Terms of Reference for the Shared Service Joint Committee as set out at Appendix A to the report be approved; and
2. the membership of the Shared Service Joint Committee be increased from 3 to 5 elected members, to be appointed in accordance with the requirements of the Local Government and Housing Act 1989 to achieve political proportionality.
?


Agreed   
14 Appointment of Committees 2017/18
Report (56K/bytes) attached

The Leader presented the report outlining the nominations for membership of committees for 2017/18. The report was seconded.

RESOLVED (unanimously): that the membership of committees 2017/18 as detailed in the circulated schedule to the report be approved.
?


Agreed   
15 Appointment of My Neighbourhood Area Chairs and Vice-chairs 2017/18
Report (50K/bytes) attached

The Leader presented the report outlining the appointments for the period until the First Business Meeting of the 2018 Municipal Year. The report was seconded.

RESOLVED (unanimously): that in accordance with the council?s Constitution, the appointments for the period until the First Business Meeting of the 2018 Municipal Year be ratified:

Central Area ? Chair: Councillor Wharton; Vice-chair: Councillor Mrs K Walton
Eastern Area - Chair: Councillor Nelson; Vice-chair: Councillor M Nathan
Leyland Area ? Chair: Councillor Ms Bell; Vice-chair: Councillor Mrs S Jones
Penwortham Area ? Chair: Councillor Martin; Vice-chair: Councillor Hancock
Western Parishes Area ? Chair: Councillor Coulton; Vice-chair: Councillor Rainsbury
?


Agreed   
16 Representation on Outside Bodies 2017/18
Representation on Outside Bodies attached

The Leader presented the report outlining the nominations to outside bodies for 2017/18. In doing so, drew members? attention to two vacancies and proposed Councillor Wharton (Balshaws Church of England Controlled High Educational foundation) and Councillor Ogilvie (Runshaw College Community Liaison Committee). Councillor Mullineaux also proposed a change to the circulated scheduled and that Councillor Mrs Chisholm be the council?s representative on the Local Authority Elected Member Older People?s Champions? Network: North West of England (Older People?s Champion). The report and amendments were seconded.

RESOLVED (unanimously): that subject to the above amendments the council?s representation on Outside Bodies for 2017/18 be approved in accordance with the circulated schedule.
?


Agreed   
17 Local Code of Governance
Report attached
Appendix attached

Councillor Ogilvie (Chairman of the Governance Committee) presented the revised Local Code of Governance. This had previously been revised in June 2013 and required updating following publication by CIPFA/SOLACE of Delivering Good Governance in Local Government that was to be followed for 2017. The revised code had been noted by the Governance Committee. The report was seconded.

RESOLVED (unanimously): that the revised Local Code of Governance be adopted.
?


Agreed   
18 Code of Conduct ? Review
Report attached
Appendix A attached
Appendix B attached

Councillor Hesketh (Chairman of the Standards Committee) presented the revised Code of Conduct following a review of the code adopted in 2012. Whilst the Standards Committee had felt the code robust, it was felt the seven principles of public life needed updating and more guidance/information be provided to members. This had been done and revised documents had been placed on Councillor Connect for members to access. The report was seconded.

RESOLVED (unanimously): that the
1. amended Code of Conduct at Appendix A to the report (which had been updated at Part B to incorporate the updated seven principles of public life) be agreed and adopted; and
2. detailed guidance on the operation of the Code of Conduct at Appendix B to the report be agreed and adopted.
?


Agreed   
19 Appointment of Chief Executive
Report (59K/bytes) attached

The Leader stated that following a rigorous and robust recruitment process he was pleased to propose the recommendations of the Appointment & Employment Panel and that the council approve the appointment of Heather McManus as the council?s new permanent Chief Executive. The report was seconded.

RESOLVED (unanimously): that
1. the appointment of Heather McManus RICS as Chief Executive and Head of Paid Service, Electoral Registration Officer and Returning Officer for South Ribble Borough Council be approved;
2. a provisional offer of employment had been made, subject to medical clearance and eligibility checks in accordance with the council?s policies be noted;
3. it was agreed that the appointment commenced on a date to be mutually agreed, and within the salary scale ?97,930 to ?115,650, and that there would be no other remuneration offered with the appointment, with the exception of Returning Officer fees; and
4. the appointment would be subject to a 6 month probation period be confirmed.


Agreed   
20 Appointment of an Independent Person
Report attached

Councillor Hesketh (Chairman of the Standards Committee) reported that the Standards Committee had approved the recruitment of an additional (second) Independent Person. This had been completed and council was recommended to ratify the decision. The report was seconded.

RESOLVED (unanimously): that the appointment of Mr David Haley as an Independent Person be approved.
?


Agreed   
21 Questions to the Leader

Responding to an enquiry regarding the Review of Licensing, the Leader expected the council had complied with all necessary requirements under the Regulation of Investigatory Powers Act 2000 (RIPA). The Legal Services Manager (Interim Monitoring Officer) was asked to comment. Whilst stating that this matter was not new he was confident there had not been a breach of RIPA requirements and confirmed he was happy to provide an in depth response in writing.


Noted   
22 Questions to Members of the Cabinet

There were no questions to members of the Cabinet.


Noted   
23 Questions to Chairmen of Committees and My Neighbourhood Areas

There were no questions.


Noted   
24 Questions to Member Champions and Representatives on Outside Bodies

There were no questions.


Noted   

  Published on Friday 23 June 2017
The meeting finished at 6.43pm